Frequently Asked Questions 2017-06-15T16:07:20+00:00

Frequently Asked Questions

General

What is the LCMS Youth Gathering? 2017-06-15T05:25:37+00:00

Held every 3 years since 1980, the LCMS Youth Gathering (Gathering) provides thousands of youth and adults the opportunity to come together as a community of God’s people to learn more about Jesus Christ, the Christian faith and their Lutheran identity.

During the five days of the Gathering, youth spend time together in God’s word, worship, service and fellowship with others from across the synod. This event is organized by LCMS Youth Ministry in Saint Louis, MO.

When and Where is the 2019 LCMS Youth Gathering? 2017-06-15T05:25:14+00:00

The next LCMS Youth Gathering will be July 11-15, 2019 in Minneapolis, MN.

Program

Are Recordings of 2016 Gathering Speakers Available? 2017-06-15T05:26:18+00:00

Yes! Dome Event speakers (the four Mass Events and the sermon from Worship) can be watched on the Gathering’s YouTube channel. Many Interest Center speakers were also recorded and can be listened to as podcasts here: https://youtu.be/Vn4Wv8VIxGM?list=PL-lxUiVIpEqv7Yon6Z9Cdo7Oi7pgrt-0l

Registration

Can I Still Add a Participant to My Group if We Already Sent in Our Registration? 2019-05-03T14:26:39+00:00

Registration for new participants closed on May 1st. Participants can only be added as a substitute for another cancelled participant. Substitute participants will only be approved if there is space for them to sleep in your congregation’s housing assignment. The last day to make a substitution is May 29th.

How Do I Pay My Registration Balance? 2019-05-03T14:28:35+00:00

No payments will be accepted in the Gathering Office that are postmarked after May 1, 2019. Payments after May 1, 2019, must be made on-site at the Gathering.

How Do I Cancel a Youth Participant? 2019-05-03T14:26:22+00:00

All cancellations must be made in writing and submitted to the Gathering Office via email: nygregistration@lcms.org. Include your congregation ID# and the name of the participant to be cancelled.

A $150 charge per person will be retained for cancellations made on or before May 29, 2019. This fee goes into effect once the initial congregational group has been accepted into the Gathering. The remaining funds will be refunded to the congregation through the Primary Adult Leader. No refunds will be issued as of May 30, 2019. Because all supplies and materials needed for the Gathering are ordered based on the registration number up to this point, participants who cancel after May 30, 2019, will still be required to pay the full registration fee.

How Do I Substitute a Youth Participant? 2019-05-03T14:25:57+00:00

Participant substitutions may be made with the Gathering Office until May 29, 2019. Following May 29, 2019, substitutions will not be accepted. Substitutions will not be accepted on-site at the Gathering.

To make a substitution fill out the appropriate worksheet (youth or adult) and email the form to the Gathering office: nygregistration@lcms.org. When emailing the form, include your congregation ID# in the email and list the name of the participant to be cancelled in place of the substitute participate. The Gathering office will update your account. Substitute participants will only be approved if there is space for them to sleep in your congregation’s housing assignment.

What is the Age Requirement to be an Adult Leader? 2017-06-15T05:40:43+00:00

Participants who are 21 years or older by the time of the Gathering are able to attend the Gathering as a Primary Adult Leader (PAL) or Adult Leader. Those who are 19 – 25 years old may also serve as a Young Adult Volunteer.

What Are the Age Requirements for Participants? 2018-11-01T21:52:22+00:00

The LCMS Youth Gathering’s primary focus is for youth participants between the ages of 14 to 19. To register for the 2019 Gathering, youth participants must meet ONE of the two following eligibility requirements:
– Must be 14 years old at the time of the Gathering
OR
– Entering his or her ninth grade year at the time of the Gathering.

While we do allow students from the ages of 14 to 20 to attend, please keep in mind that some of the program content may not be relevant to older youth participants.
We suggest that students who are 19 and older, one year out of high school, or have been to at least one previous Gathering apply to be a Young Adult Volunteer.

Why Does the Gathering Mandate that we Stay in their Contracted Hotels? 2017-06-15T05:41:37+00:00

Much thought and energy goes into selecting appropriate housing for the Gathering participants. Each of the Gathering hotels has been reviewed and selected based on its location, safety, comfort, accessibility, and affordability. If a hotel is on our list, be assured that it’s been purposefully chosen.

PROGRAM -Attending the LCMS Youth Gathering is a unique experience. Your group, regardless of how large or small, is part of the “whole”. The time your group spends at your hotel is part of the makeup of your overall Gathering experience. Planned activities such as community life activities and Bible studies take place at specific Gathering hotels. These are vital pieces of the Gathering experience that you don’t want to miss!

SAFETY – Beyond programming, the safety and security of all Gathering participants is extremely important. By having every registered participant in one of our contracted hotels, you are essentially “findable” by Gathering support volunteers. Over the past 35+ years of Gatherings, this has proven to be invaluable.

INFORMATION – Community Life Builders (CLB’s) are assigned to each of the Gathering properties. They have been specifically trained to conduct informational meetings there; provide pertinent Gathering information, updates, and schedule changes; and hear any issues or concerns that you may have. CLBs serve as your main informational contact while at the Gathering. If you are outside of our hotel block, you will not have access to this valuable resource.

COMMUNITY – The fun and fellowship of meeting new friends during your time in Minneapolis takes place at the hotels. If you were to secure your own accommodations at a condo, time share or hotel outside of the Gathering’s room block, you would miss out on this important piece of your overall Gathering experience.

Can My Group Stay in Our Gathering Hotel Before or After the Event? 2017-06-15T05:43:03+00:00

Yes. Groups may arrange to stay three days before or after the Gathering (July 11-15, 2019) in their assigned hotel rooms.

Can I Bring My Family (Babies, Younger Children, Pre-Teens, Additional Adults Like Spouses, Grandparents, etc.) to the Gathering? 2018-10-23T18:35:14+00:00

While LCMS Youth Ministry understands the importance of family and values family experiences centered around God’s Word and Sacraments, the LCMS Youth Gathering is specifically intended for youth aged 14 – 19 years old. Teenagers are at an important stage of life developmentally, socially and spiritually where values and beliefs are personally sought out and formed. Subject matter taught and discussed at the Gathering is intentionally and carefully created and presented for a teenage audience. We thank you for respecting this guideline and for prayerfully supporting your youth before, during, and after the Gathering.

LCMS Youth Ministry has provided a recommended youth-to-adult ratio to provide an appropriate number of spots for all youth who wish to attend. The ratio allows for a nurturing environment that respects the youth’s desire for individualism and autonomy.

 Youth-to-Adult Ratio Allowed
# of Youth     # of Adults

     2-6                    2-4
    7-13                   3-4
   14-20                 4-5
   21-27                  5-6
  28-34                  6-7
  35-41                   7-8
  42-48                 8-9

Beyond 48 youth participants, it is recommended that groups continue to add one adult for every 5 youth.

Can Youth Who Are Not Members of the Congregation Attend? 2017-06-15T05:47:37+00:00

Yes! The Gathering is a great event for youth to invite friends who are not members of their church but are longing to learn more about God’s love for them in Jesus. Be sure to include these friends and their parents in all pre-Gathering meetings and events. These meetings are ideal times to discuss Scripture; support faith development; and introduce congregational pastors, church workers and members.

What If I Have More Questions About Registration? 2018-09-11T18:31:45+00:00

If you have more questions, please contact us at:

LCMS Youth Gathering Office
1333 South Kirkwood Road
Saint Louis, MO 63122
E: nygregistration@lcms.org
P: 314-996-1155 or 1-888-THE-LCMS