About the Registration Process
Take the next step in your Gathering planning process as you prepare your group’s registration for In All Things! Here you will find registration materials, including the necessary forms, to register your group for the Gathering. Primary Adult Leaders are encouraged to read through the provided materials thoroughly before beginning the registration process.
Frequently Asked Questions
When Does Gathering Registration Open?
Primary Adult Leaders may begin entering data into the Gathering registration program beginning October 5, 2021. Gathering registration officially opens on November 1. Materials may NOT be sent to the Gathering Office prior to November 1.
What is the Registration Fee?
The registration fee for youth and adults is $395. Beginning March 1, 2022, the registration rate will increase to $450.
How Can My Group Qualify for Express Registration?
To qualify for express registration on-site at the Gathering, a full payment must be sent to the Gathering Office before May 4, 2022. After May 4, no payments will be accepted in the Gathering Office and remaining payments must be paid on-site in Houston.
What If I Have A Youth Cancel?
We recommend you work to find a substitute before you cancel a participant. If a substitute cannot be found, a $150 charge per person will be retained for cancellations made on or before May 31, 2022. This fee goes into effect once the initial congregational group has been accepted into the Gathering. The remaining funds will be refunded to the congregation through the Primary Adult Leader. Please note, no refunds will be issued as of June 1, 2022.
What if our Group has a Substitution?
Participant substitutions may be made with the Gathering Office until May 31, 2022. Following May 31, 2022, substitutions will not be accepted. Substitutions will not be accepted on-site at the Gathering.
How Do We Pay for Our Group’s Registration?
Groups can pay for their Gathering registration using their LCEF account; a check drawn on the congregation or youth group bank account; cashier’s check; or money order. Please make checks payable to the LCMS Youth Gathering and include your congregational ID number. (Personal checks and cash are not accepted and will be returned).
What Does Housing Look Like at the Gathering?
The Gathering has contracted with hotels in Houston to ensure sufficient space for all participants. All Gathering participants will be assigned to Gathering hotels. Congregations do not need to book their own housing; the Gathering assigns all participants to a hotel.
How Much Should We Expect Hotels to Cost?
Special housing rates of $180 + tax have been arranged for participants.
Where Will My Hotel Be Located?
Hotel properties for the 2022 LCMS Youth Gathering include Downtown and the Galleria. For this Gathering, hotels will be assigned on a first come, first serve basis when registration opens on November 1. Primary Adult Leaders will be notified of their housing assignment in early Spring 2022.
If We Are Traveling With Another Congregation, How Should We Register?
Each congregation must complete its own registration, print the necessary online forms, include its own (separate) payment, and must (separately) follow the youth-to-adult ratio. All forms from ALL congregations must be mailed to the Gathering Office in the SAME envelope. ONE person must be identified as the contact person for the ENTIRE group (each group is still allowed to have its own Primary Adult Leader). If you are looking for a congregation to attend with yours, please contact your District Coordinator.
How Do We Apply for Tax Exempt Status in Texas?
LCMS congregations are tax exempt in the state of Texas. To receive the exemption, and Adult Leader will need to follow the instructions found at https://comptroller.texas.gov/taxes/exempt/religious.php. The Youth Ministry and Gathering Office do not have access to this process.
How Do I Send In My Group’s Registration?
Groups can begin online data entry in September 2021. Beginning November 1, groups can begin mailing their registration to the Gathering Office. The registration program will prompt you to print the appropriate forms. Groups are expected to mail their Pastoral Affirmation form, Registration form, Special Needs form (if applicable), and their deposit.
Where Do I Send My Registration Materials?
Please send forms and deposits to LCMS Youth Ministry 1333 South Kirkwood Rd. St. Louis, MO 63122.
I Have Other Questions About The Registration Process.
If you have read the registration book and still have questions, please email the Gathering Office at firstname.lastname@example.org or call at 314-996-1155.